How you can use Xero to improve and streamline your invoicing process

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If you want to make your invoices stand out, get paid faster and save time, leading cloud-based accounting software Xero, and its advanced invoice features, can help you achieve this. It’s easy to use and has many benefits that can help you streamline your financial management, gain valuable insights and drive your business forward. Xero’s advanced invoice features include:

Email invoice reminders

One of the challenges of running a small business is getting paid on time. Xero solves this problem by allowing you to set up automatic email reminders for your customers to pay their invoices on time. You can choose when to send the reminders, how often, and to whom. You can also customise the email message and subject line to suit your tone and brand. This way, you can avoid awkward conversations and save time on chasing payments.

Accepting online payments

Another way to get paid faster is to accept online payments from your customers. Xero enables you to accept payments by credit card, debit card, or direct debit from your invoices. This can help you improve your cash flow and reduce the risk of late or missed payments. You can also integrate Xero with various payment services, such as PayPal, Stripe, GoCardless, and more. This gives you and your customers more flexibility and convenience in making and receiving payments.

Convert a quote to an invoice

Xero also helps you streamline your workflow by allowing you to create and send quotes to your customers, and then easily convert them to invoices once they are accepted. This can save you time and avoid errors in data entry. You can also track the status of your quotes and follow up with your customers using Xero’s online portal. This way, you can close more deals and increase your revenue.

Integrated calculations

You can use Xero’s integrated calculators to perform simple calculations when entering transactions. For example, you can type 100*1.2 in the amount field and Xero will automatically calculate the result as 120. You can also use brackets, percentages, and decimals in your calculations.

To use these advanced invoice features, you need to create an advanced invoice template using a DOCX file. You can use Xero’s default template or create your own. You can also add, edit, or delete fields, or insert static text to your template. For more details on how to create and use advanced invoice templates, you can visit the Xero Central website for more resources and tutorials.

Xero is a powerful and user-friendly accounting software that can help you run your business more efficiently and effectively. By using these advanced invoice features, you can elevate your Xero experience and take your business to the next level.